Job Description

About Onit

Onit is a global leader in enterprise workflow solutions for legal, compliance, sales, IT, HR, and finance departments. With Onit, companies can transform best practices into smarter workflows, better processes, and operational efficiencies. Onit focuses on enterprise legal management, matter management, spend management, contract lifecycle management, and legal holds, transforming how global Fortune 500 companies and corporate legal departments bridge the gap between systems of record and systems of engagement.

Position Summary

We are seeking a highly organized and proactive Part-Time Office Coordinator to support our Atlanta office. While our workforce is primarily remote, the Atlanta office serves as a key hub for meetings, events, and regular onsite activity—particularly for the Sales team. This role plays a critical part in ensuring the smooth day-to-day operation of the space and delivering a consistent, high-quality employee experience. The ideal candidate thrives in a support role, anticipating needs and delivering beyond expectations at every level.

Key Responsibilities

• Receive, scan, and distribute incoming mail and packages; coordinate outgoing shipments.
• Manage office access, including issuing and deactivating employee badges in collaboration with IT.
• Maintain office filing systems and documentation (digital and physical).
• Coordinate onsite meeting logistics, internal events, and employee gatherings.
• Monitor facility needs and coordinate maintenance, repairs, and vendor service calls.
• Manage relationships with service providers (cleaning, catering, equipment servicing, etc.).

Administrative Support

• Serve as the first point of contact for general office or administrative inquiries.
• Track and order office supplies, maintain stock levels, and manage supplier relationships.
• Liaise with IT and HR teams to ensure a seamless employee experience for onsite processes.
• Manage location-specific compliance posting requirements and any applicable policies for
• Assist with planning and coordinating large events on campus, ensuring all logistics (catering, AV setup, room layouts) are in place.
• Manage conference room bookings, coordinate setup, and ensure that equipment and furniture arrangements meet client requirements
• Health, Safety & Emergency Response:
• Act as a key member of the Safety Team, ensuring compliance with safety policies and emergency response protocols.

Qualifications and Skills

• Proven experience in office coordination, administrative support, or a similar role.
• Strong communication skills with a business facing orientation.
• Highly organized, detail-oriented, and capable of managing multiple responsibilities.
• Proficiency in common office technologies (Microsoft Office, badge access systems, printers, etc.).
• Ability to lift and carry office supplies/packages up to 25 lbs.
• A support mindset with the ability to anticipate needs and deliver thoughtful, timely solutions.

Additional Information

• This is a part-time, onsite role based in our Atlanta office.
• The work schedule can be flexible, based on business needs.
• The ideal candidate will be adaptable and responsive to the evolving needs of the office environment.
• Perfect for someone seeking a flexible yet purpose-driven role in a fast-paced, supportive team culture.

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